This Notice includes Proposed By‐law Amendments and the 2018 Annual Report

July 15, 2019

The Annual General Meeting (AGM) of the Members of the Association of Municipalities of Ontario will be held on Monday, August 19, 2019 commencing at 10:50 a.m., AMO Conference Plenary Hall, Canada Hall 1, 3rd Floor, Shaw Convention Centre, 55 Colonel By Drive, Ottawa, ON K1N 9J2.

Notice is given that in addition to the tabling of the 2018 Secretary‐Treasurer’s Report at the AGM, the AMO Board of Directors has directed that three proposed amendments to AMO By‐law No. 2 be presented to the Association’s membership for consideration.

Attached to this Notice is a copy of the proposed amendments which are intended to address several circumstances arising from the last municipal election. The three amendments relate to:  
  • Change in municipal jurisdiction of a board member who is a municipal elected official
  • Change in municipal jurisdiction of a board member who is a municipal staff official
  • Leave of absence of a board member
Delegates at the Annual General Meeting from member municipalities are eligible to vote on the business of the AGM.  A member municipality is defined in the Bylaw as one that has paid its membership fee on or before May 31, 2019.  An eligible voting delegate will have a specific delegate badge identifier.
   


Trevor Wilcox
AMO Secretary Treasurer    

Pat Vanini
AMO Executive Director
 

 

Proposed Amendments to AMO By-law 2


a)   AMEND SECTION 9.1 D) NOMINATION PROCESS. 

At present, qualified candidates must submit a resolution of their council. This provision remains, however new wording is proposed that clarifies what happens if a Board Member who is an elected official changes municipal jurisdiction.

“Qualified candidates must submit a resolution of their council supporting their candidacy for one of AMO’s named caucuses.”
Proposed additional wording is: “Notwithstanding this provision, if a Board Member is elected to a Member Municipality’s council that is different from the Member Municipal council which passed the resolution supporting the Board Member’s candidacy for the Board, the Board Member must seek a new resolution of support of the Member Municipal council to which the Board Member was elected and that resolution must be received by the Secretary-Treasurer within 30 days of taking council office. If this new resolution of support is not received within the 30 days, then the Board seat is declared vacated. The Board seat will also be declared vacant if there is already a Board Member of that Member Municipality sitting on the Board, in keeping with the principle of Section 3.4 e).”

Note:  Section 3.4 e) limits a member municipality to no more than one Director.


b)    AMEND SECTION 3.4 CHANGE IN MUNICIPAL STAFF OFFICIAL EMPLOYER.

Two new subsections are proposed to deal with timing and consent of new municipal employer.

“S. 3. 4 g) When a municipal employee who is a Member of the Board of Directors changes municipal employer during the Board Member’s term on the Board and is to be employed as a chief administrative officer, the Board Member must submit a council motion of the new municipal employer to the Secretary-Treasurer within 30 days of the council’s hiring bylaw confirming the Board Member can continue sitting on the AMO Board of Directors.”

“S.3.4 h) When a municipal employee who is a Member of the Board of Directors changes municipal employer during the Board Member’s term on the Board and is to be employed in a position that is not the municipal chief administrative officer, the Board Member must submit a letter from the municipal chief administrative officer to the Secretary-Treasurer within 30-days of hire confirming the Board Member can continue sitting on the AMO Board of Directors.”
 

c)    AMEND Section 4 TERMS, VACANCIES AND ROLES. 

A new provision is proposed to deal with a leave of absence of a Board Member.

“Section 4.9   Leave of Absence.  A Board Member may, in writing to the Board of Directors, request with reason, a leave of absence for a stated timeframe beyond 90 days or three missed Board meetings.  The Board, on a case by case basis, will consider whether it is in the best interest of the Board and municipal representation to grant the requested leave or that the position be considered vacated.”