Alert symbolIn the past few years a number of delegates, exhibitors and sponsors have been approached by companies saying they have access to rooms at AMO's blocked hotels. For peace of mind and the guarantee of receiving a hotel room at AMO rates and with a hotel approved cancellation policy we encourage all Conference participants to book your guest rooms using the links provided on the Guest Room Booking Policy page. Should you choose to use alternate sites such as Expedia, Hotels.com or National Travel Associates we cannot guarantee your reservation or assist with troubleshooting your booking.


 

Guest Room Booking Policy

The 2019 AMO AGM and Annual Conference will be held in Ottawa from August 18 - 21, 2019. AMO has negotiated Conference rates at eight hotels. In order to ensure the booking process goes smoothly please read the details in full and make note of all deposit and cancellation policies for the individual properties.

We hope that this process will encourage municipalities to book only those guest rooms that are actually needed so that more delegates will have the opportunity to stay at the official conference hotels.

what you need to know

  • Guest rooms can be booked as of Wednesday, January 9th, 2019 at 10:00 a.m.
  • All the hotels included in the AMO blocks have a deposit policy in place to reserve your room. You will require a valid credit card at time of booking,
  • Name changes on a reservation can be made up to the date of arrival at all hotels.
  • Any reservations made into an AMO block prior to January 9th, 2019 will not be honoured.
  • A unique name should be attached to each reservation. Any reservations with duplicate names will not be honoured.
  • All reservations can be made via individual call-in or through a dedicated hotel site. These details will be posted to the AMO website in early November.
  • Room blocks are from Sunday to Wednesday. Hotels will honor the rate for up to three days prior to Sunday and three days post Wednesday if space is available.
  •  Reservations made within the block prior to January 9th, 2019 may be subject to cancellation, at the discretion of the hotel.
  • Please note that the City of Ottawa will begin collecting a 4% Municipal Accommodation Tax on short stay guestroom reservations (this came into effect January 1st, 2018), this replaces the hotel industry DMF of 3%.
  • Some hotels will be using only one method for reservations (either phone or online), this is to alleviate any issues that might arise with overbooking via their main desks and their call centres.

Westin Ottawa (Main Conference Hotel)
  • Location: 11 Colonel By Drive, Ottawa
  • Link: Directions to the Shaw Convention Centre
  • Cut Off Date: July 16, 2019
  • Room Rates: Traditional Room - $251/per night plus applicable taxes, other room types available.
  • Deposit Policy: The hotel will charge a maximum of a three-night deposit on each reservation via credit card, to hold any reservation of three nights of more. If a reservation is made for one or two nights only the nights reserved will be charged as a deposit.
  • Cancellation Policy: Should a reservation be cancelled more than 44 days prior to arrival, a one-nights non-refundable cancellation fee will be applied, with the remainder of payment to be credited to the attendee. Deposits for reservations cancelled or shortened within 44 days prior to arrival are non-refundable. 
Secondary Hotels, listed alphabetically:
 
Delta Ottawa City Centre:
  • Location: 101 Lyon Street, Ottawa
  • Link: Directions to the Shaw Convention Centre
  • Cut Off Date: July 18, 2019
  • Room Rates: Mode - $185/per night plus applicable taxes, other room types available.
  • Deposit Policy: The hotel will charge a one-night deposit on each reservation via credit card, to hold a reservation.
  • Cancellation Policy: Reservations cancelled at any time will result in the attendee forfeiting the one-night deposit made at time of reservation.
Fairmont Chateau Laurier:
  • Location: 1 Rideau Street, Ottawa
  • Link: Directions to the Shaw Convention Centre
  • Cut Off Date: July 19, 2019
  • Room Rates: Fairmont Room - $269/per night plus applicable taxes, other room types available.
  • Deposit Policy: The hotel will charge a maximum of a three-night deposit on each reservation via credit card, to hold any reservation of three nights of more. If a reservation is made for one or two nights only the nights reserved may be charged as a deposit.
  • Cancellation Policy: Should a reservation be cancelled more than 30 days prior to arrival, a one-nights non-refundable cancellation fee will be applied, with the remainder of payment to be credited to the attendee. Deposits for reservations cancelled or shortened within the 30 days prior to arrival are non-refundable. 
Les Suites Hotel:
  • Location: 130 Besserer Street, Ottawa
  • Link: Directions to the Shaw Convention Centre
  • Cut Off Date: July 19, 2019
  • Room Rates: Single One Bedroom Suite - $189/per night plus applicable taxes, other room types available.
  • Deposit Policy: The hotel will charge a maximum of a three-night deposit on each reservation via credit card, to hold any reservation of three nights of more. If a reservation is made for one or two nights only the nights reserved may be charged as a deposit.
  • Cancellation Policy: Should a reservation be cancelled more than 30 days prior to arrival, a one-nights non-refundable cancellation fee will be applied, with the remainder of payment to be credited to the attendee. Deposits for reservations cancelled or shortened within the 30 days prior to arrival are non-refundable. 
 
Lord Elgin Hotel:
  • Location: 100 Elgin Street, Ottawa
  • Link: Directions to the Shaw Convention Centre
  • Cut Off Date: May 18, 2019
  • Room Rates: Traditional/Parkview - $199/per night plus applicable taxes, other room types available.
  • Deposit Policy: The hotel will charge a one-night deposit on each reservation via credit card, to hold a reservation.
  • Cancellation Policy: Reservations cancelled at any time will result in the attendee forfeiting the one-night deposit made at time of reservation.
Novotel Ottawa:
  • Location: 33 Nicholas Street, Ottawa
  • Link: Directions to the Shaw Convention Centre
  • Cut Off Date: July 16, 2019
  • Room Rates: Superior Single - $175/per night plus applicable taxes, other room types available.
  • Deposit Policy: The hotel will charge a maximum of a three-night deposit on each reservation via credit card, to hold any reservation of three nights of more. If a reservation is made for one or two nights only the nights reserved may be charged as a deposit.
  • Cancellation Policy: Should a reservation be cancelled more than 30 days prior to arrival, a one-nights non-refundable cancellation fee will be applied, with the remainder of payment to be credited to the attendee. Deposits for reservations cancelled or shortened within the 30 days prior to arrival are non-refundable. 
 
Ottawa Marriott Hotel:
  • Location: 100 Kent Street, Ottawa
  • Link: Directions to the Shaw Convention Centre
  • Cut Off Date: July 16, 2019
  • Room Rates: Traditional - $185/per night plus applicable taxes, other room types available.
  • Deposit Policy: The hotel will charge a one-night deposit on each reservation via credit card, to hold a reservation.
  • Cancellation Policy: Reservations cancelled at any time will result in the attendee forfeiting the one-night deposit made at time of reservation.
 
Sheraton Ottawa Hotel:
  • Location: 150 Albert Street, Ottawa
  • Link: Directions to the Shaw Convention Centre
  • Cut Off Date: July 3, 2019
  • Room Rates: Traditional King - $219/per night plus applicable taxes, other room types available.
  • Deposit Policy: The hotel will charge a one-night deposit on each reservation via credit card, to hold a reservation.
  • Cancellation Policy: Reservations cancelled at any time will result in the attendee forfeiting the one-night deposit made at time of reservation.
We hope that this process will encourage municipalities to book only those guest rooms that are actually needed so that more delegates will have the opportunity to stay at the official conference hotels.