*Topics subject to change
April 4, 2017 - Day One:
Kick start your afternoon on April 4 with one of two workshops geared towards assessing your current AMP and how to progress it further, once done join all delegates for a networking reception and recap of the day.
Workshop One: Getting the Most Mileage out of your AMP
MFOA has been working with over 90 municipalities to complete a Self Assessment Tool related to Asset Management. Not surprising, the results have shown that municipalities are not very advanced when it comes to asset management. Right now, municipalities have some AM information and are struggling to figure out what to do with it. If you were approaching AM planning from a theoretical point of view, you would probably start by creating a workplan which would indicate what you were trying to achieve and by whom. This can be translated into a policy (roles and responsibilities) and service level standards (what you are trying to achieve). Ironically, policies and level of service are among the lowest scored areas of the AM based on the self assessment tool.
Currently municipalities are focused on developing AM plans, rather than developing asset management planning processes. We need to turn AMP from a noun to a verb. The true benefits of AM come from the process in place to create the plan, as well as the outputs that can be generated from that process. The plan simply becomes of a snap shot in time of an ongoing process.
Workshop Two: Corporate Asset Management at the Region of Peel - It’s a Way of Business
A sound technical basis is critical for success in asset management, but so is the establishment of relationships and confidence throughout the organization. Corporate Asset Management (CAM) at the Region of Peel has built the technical framework for data driven tri-annual infrastructure reporting, the generation of capital budget recommendations and risk-centric prioritization of infrastructure needs.
So how do you communicate and interpret these complex ideas to tell the asset management story so that the organization understands the results, needs and priorities at all levels? This presentation will touch on the technical side of asset management at Peel, but will focus on the development of the reporting metrics, the levels of reporting and how they have changed over time and have enhanced the successful building of relationships and confidence at all organizational levels; ultimately influencing corporate decision making and priority setting. But as Asset Managers, we know you are never done. You never have all of the information, it is never perfect, and information and technologies are always changing. The foundations of Peel’s work are completely scalable to all sizes of organizations and can be applied to any validated data.
You will walk away understanding where Peel is in their asset management journey, the key takeaways to their success, and an understanding that there will always be work to do.
April 5, 2017 - Day Two:
This full day of sessions starts with a hot breakfast at 7:30 am. Join us for an engaging day, please note times listed below are approximate:
- 8:30 am: Municipal Infrastructure Investment and Financial Sustainability
- Discussions on asset management need to be grounded within the context of financial sustainability. Through the federal Gas Tax program, AMO has been working with York Region on a research project to develop an evidence-based financial framework to address the issues of municipal financial sustainability and infrastructure investment. Lindsay Alison and Thamjeeth Abdul Gaffoor from York Region will provide the results of this work by looking at ways municipalities have been addressing challenges pertaining to financial sustainability and the infrastructure gap.
- 9:15 am: Integrating your Asset Management Program with a Sustainable Financial Strategy
- Evidence of advancement in asset management is required in support of grants applications and potential future regulations. Effective asset management has been demonstrated to support strong governance and accountability, sustainable decision-making, enhanced customer service, effective risk management, and improved financial efficiency. With many asset management plans now in place, the challenge lies with operationalizing asset management and integrating asset management philosophies within a sustainable financial strategy. Daryush Esmaili will provide strategies that will help tie your AMP to your municipalities’ long-term sustainable financial growth.
- 10:15 am: Service Levels - a Pandora's Box?
- Session 1:
Conversations around asset management are essentially about services, or what citizens get for the infrastructure built. However, without clarity on service levels it is difficult to have a meaningful conversation with council and the public between acceptable service levels and affordability. Ed Archer and Blaine Parkin will share their experiences and insights into how levels of service can be incorporated into the planning process, and how to work council and the public in tackling this issue.
- Session 2:
More municipalities in Ontario are beginning to use a service or results-based budgeting approach. It has helped demystify the budget process, better inform council and the public and make the important linkage between asset management plans and budgets. Alan Mitchell, will draw from his over 30 years experience in working with local governments of all types and sizes, in introducing and developing service-based budgeting.
- 12:00 pm: Lunch
- 12:45 pm: Sponsored Session
- 1:00 pm: Concurrent Sessions that follow the AMP journey of a small/medium (Centre Wellington) and a medium/large (Vaughan) municipality as they navigate:
- integrating AMP into organizational work plans
- communicating the AMP to internal and external stakeholders, includign the public
- what it took to get their whole organization to adopt AM planning
- the impacts of AMP on their budget process.
- These two streamed sessions will balance both the municipalities success and the challenges they have faced in their AM journey.
- 2:00 pm: Coffee Break
- 2:15 pm: Asset Management and Funding Program and Partners.
- AMO will provide an update on the federal Gas Tax;
- FCM will present on its new Municipal Asset Management Program, and Climate and Asset Management Network, both of which include application-based funding for municipalities; and
- Ministry of Infrastructure will present on the pending asset management regulation
- 3:15 pm: An Announcement from LAS
- 3:45 pm: A Facilitated Action Plan
Full details of these sessions will be posted here shortly. Topics and themes are subject to change based on availability of speakers and timeliness of topics.