*Topics subject to change
April 4, 2017 - Day One:
Kick start your afternoon on April 4 with one of two workshops geared towards assessing your current AMP and how to progress it further, once done join all delegates for a networking reception and recap of the day.
Workshop One: Getting the Most Mileage out of your AMP
MFOA has been working with over 90 municipalities to complete a Self Assessment Tool related to Asset Management. Not surprising, the results have shown that municipalities are not very advanced when it comes to asset management. Right now, municipalities have some AM information and are struggling to figure out what to do with it. If you were approaching AM planning from a theoretical point of view, you would probably start by creating a workplan which would indicate what you were trying to achieve and by whom. This can be translated into a policy (roles and responsibilities) and service level standards (what you are trying to achieve). Ironically, policies and level of service are among the lowest scored areas of the AM based on the self assessment tool.
Currently municipalities are focused on developing AM plans, rather than developing asset management planning processes. We need to turn AMP from a noun to a verb. The true benefits of AM come from the process in place to create the plan, as well as the outputs that can be generated from that process. The plan simply becomes of a snap shot in time of an ongoing process.
Workshop Two: Corporate Asset Management at the Region of Peel - It’s a Way of Business
A sound technical basis is critical for success in asset management, but so is the establishment of relationships and confidence throughout the organization. Corporate Asset Management (CAM) at the Region of Peel has built the technical framework for data driven tri-annual infrastructure reporting, the generation of capital budget recommendations and risk-centric prioritization of infrastructure needs.
So how do you communicate and interpret these complex ideas to tell the asset management story so that the organization understands the results, needs and priorities at all levels? This presentation will touch on the technical side of asset management at Peel, but will focus on the development of the reporting metrics, the levels of reporting and how they have changed over time and have enhanced the successful building of relationships and confidence at all organizational levels; ultimately influencing corporate decision making and priority setting. But as Asset Managers, we know you are never done. You never have all of the information, it is never perfect, and information and technologies are always changing. The foundations of Peel’s work are completely scalable to all sizes of organizations and can be applied to any validated data.
You will walk away understanding where Peel is in their asset management journey, the key takeaways to their success, and an understanding that there will always be work to do.
April 5, 2017 - Day Two:
This full day of sessions starts with a hot breakfast at 7:30 am. Join us for an engaging day, please note times listed below are approximate:
- 8:30 am: Where We Are and Where We Could Be?
- A look at where your municipality is terms of AMP and fical health
- 9:15 am: Integrating your Asset Management Program with a Sustainable Financial Strategy
- Strategies and tools to integrate into your long term financial plan Asset management continues to be an increasing priority for all Ontario municipalities, and evidence of advancement is now required in support of grants applications and potential future regulations. Effective asset management has been demonstrated to support strong governance and accountability, sustainable decision-making, enhanced customer service, effective risk management, and improved financial efficiency. With many asset management plans now in place, the challenge lies with operationalizing asset management and integrating asset management philosophies within a sustainable financial strategy. This presentation looks to key strategies that will help tie your AMP to your municipalities’ long-term sustainable financial growth.
- 10:15 am: Service Levels - a Pandora's Box?
- Conversations around asset management are essentially about services, or what citizens get for the infrastructure built. However, without clarity on service levels it is difficult to have a meaningful conversation with Council and the public between acceptable service levels and affordability. Ed Archer and Blaine Parkin, who have a long history of working with local governments, will share their experiences and insights including how they have worked with Council and the public in tackling this issue.
More municipalities in Ontario are beginning to use a service or results-based budgeting approach. It has helped demystify the budget process, better inform Council and the public and make the important linkage between asset management plans and budgets. Alan Mitchell, will draw from his over 30 years experience in working with local governments of all types and sizes, in introducing and developing service-based budgeting.
- 12:00 pm: Lunch and Learn, sponsored by LAS - Come hear about an excitiing new program that can benefit your Asset Management Planning with quality data at your fingertips.
- 1:00 pm: Concurrent Sessions that follow the AMP journey of a small/medium (Centre Wellington) and a medium/large (Vaughan) municipality as they navigate:
- integrating AMP into organizational work plans
- communicating the AMP to internal and external stakeholders, includign the public
- what it took to get their whole organization to adopt AM planning
- the impacts of AMP on their budget process.
- These two streamed sessions will balance both the municipalities success and the challenges they have faced in their AM journey.
- 2:00 pm: Coffee Break
- 2:15 pm: Asset Management and Funding Program and Partners.
- The Federation of Canadian Municipalities will provide an update on its programs related to asset management. This includes the recently launched Municipal Asset Management Program, and Climate and Asset Management Network, both of which include application-based funding for municipalities.
- A Facilitated Action Plan
Full details of these sessions will be posted here shortly. Topics and themes are subject to change based on availability of speakers and timeliness of topics.