AMO 2024 Board of Directors Elections

AMO 2024 Board Elections: Frequently Asked Questions

2024 is an AMO election year! Elections for positions to the AMO Board of Directors will occur at the AMO Annual Conference, hosted by the City of Ottawa in August 2024. Nominations for all positions will open in late April 2024. See below for answers to some frequently asked questions if you are considering running.

If you have any additional questions, please contact: Adam Garcia, Manager, Executive Office: agarcia@amo.on.ca.

What are the key dates and timelines for the AMO Board Elections?

  • Nominations open: late April 2024
  • Nominations close: late June 2024
  • Nominations report listing all certified candidates sent to membership: early July 2024
  • Deadline for registered delegates to change their caucus affiliation: early July 2024
  • Candidates’ meeting: late July/early August 2024
  • Voting period: Monday, August 19 and Tuesday, August 20, 2024 (times TBD)
  • Elections results announcement: Tuesday, August 20, 2024 (time TBD)
  • First Board meeting for all elected candidates: Wednesday, August 21, 2024 (time TBD)
  • Term of office: August 21, 2024 - August 18, 2026

Which positions will be open for election?

  • President: One (1) municipal elected official
  • Secretary-Treasurer: One (1) municipal employee
  • County Caucus: Three (3) municipal elected officials and one (1) municipal employee
  • Large Urban Caucus: Five (5) municipal elected officials and one (1) municipal employee
  • Northern Caucus: Two (2) municipal elected officials from Northeastern Ontario and two (2) municipal elected officials from Northwestern Ontario
  • Regional and Single Tier Caucus: Six (6) municipal elected officials
  • Rural Caucus: Four (4) municipal elected officials and one (1) municipal employee
  • Small Urban Caucus: Four (4) municipal elected officials and one (1) municipal employee

How do I know if I am eligible? What qualifications are required of AMO Board members?

From the AMO By-law No. 1, Directors shall:

  • Be an elected official or an employee of an AMO member municipality in good standing;
  • Be an individual of eighteen (18) or more years of age;
  • Not have the status of bankrupt;
  • Not have been found under the Substitute Decisions Act, 1992 or under the Mental Health Act, 1990 to be incapable of managing property; and
  • Not have been found to be incapable by any court in Canada or elsewhere.

In addition to the above, no member municipality may be represented on the Board by more than one Director elected to the Board, except where the Director is appointed to the AMO Board by virtue of another position (i.e. Chair or President of: AFMO, EOWC, FONOM, MARCO, NOMA, OBCM, OSUM, ROMA, WOWC). As such, only one individual may be nominated for election by any member municipality.

What will I need to submit to become a candidate?

Individuals must submit a completed Nomination Form, a Council resolution supporting the nomination, and any additional supporting material requested by the CRO. The Nomination Form will be found in the advertised call for nominations which will be sent to all municipal Elected Officials, Clerks, and Chief Administrative Officers in late April and posted on the AMO website at that time. 

All nomination documents are required to be submitted completely and accurately by the submission deadline. We encourage candidates to submit their documents well in advance of the deadline so that they may correct errors identified by the Chief Returning Officer (CRO) before the deadline.

What wording is accepted for the Council resolution?

The Council resolution must clearly state the individual being nominated and the position they are being nominated for. For Caucus Director positions, the Council resolution must also specify the Caucus the individual is being nominated to.

Be it resolved that the Council for <insert Municipality’s legal name> nominates <individual's name & title> for the position of <President / Secretary-Treasurer / Director on Caucus> on the AMO Board of Directors for the 2024-2026 term.

Additional wording can be included in the motion if required by the nominating Council (e.g., authorization to reimburse expenses, if elected). 

Where can I learn more about the expectations and responsibilities of an AMO Board member?

Directors are expected to participate in six Board meetings each year, typically held on the third Thursday and Friday of the months of January, March, June, August, September, and November. Directors may participate in-person at AMO's Home Office in Toronto or virtually, when available. Detailed information about the expectations and responsibilities of an AMO Director will be included in the call for nominations in April.

Who runs the elections?

AMO Board elections are coordinated by AMO staff and overseen by the City of Brampton Clerk’s Office. The City of Brampton Clerk is the Chief Returning Officer (CRO). 

AMO staff are responsible for advertising the elections, sharing received nominations with the CRO for review, and providing information to certified candidates during the period between nominations closing and the closing of polls.

The CRO and their team is responsible for certifying candidate nominations, reviewing the nominations report listing all certified candidates, reviewing materials provided to candidates regarding campaigning, preparing ballots, administering voting, and tabulating and announcing elections results.

What do I need to know to prepare for campaigning and the election?

Individuals who express interest are not considered candidates until nominations open and their nomination has been certified by the CRO. A list of all certified candidates will be posted to the AMO website as nominations are received and certified.

AMO does not reimburse any expenses incurred by candidates for the creation or distribution of campaign materials.

Candidates may submit a headshot and short bio/statement that will be posted to the official conference app. Submission details are provided to all candidates.

Candidates may request a list of the names and contact information of all voting delegates for their respective office for a small fee. Voting delegates are only those elected officials from AMO member municipalities who are registered conference delegates. AMO does not provide these lists to any candidate until after nominations have closed and the nominations report is published. Details to submit this request is provided to all candidates.

Candidates are provided an opportunity to address voting delegates with brief remarks on the main plenary stage (President and Secretary-Treasurer candidates) or at Monday Caucus lunches (Caucus Director candidates).

Candidates are provided any additional information about campaigning in the conference venue as this becomes available. AMO expects all candidates to comply with conference venue requests regarding posting and distributing campaign materials. 
 

Contact:

Adam Garcia
Manager, Executive Office

Contact:

AMO Board Elections